This article applies to Motivity Clinical. It explains what the colors and icons mean for phases and session note approvals.
There is reasoning behind the colors of certain features in Motivity. Perhaps you have already figured out that the phases are different colors: Orange= Assess, Blue = Train, Purple = Track, Green = Maintenance. But colors have significance in other areas of Motivity as well.
Colour alerts with respect to session notes
Gray
Gray checkmark - the note is approved, and you have no means of un-approving it because it isn’t your note; only the signer can unsign it if it is approved
A gray checkmark on an approved session note in Motivity Clinical.
Gray pencil – the note is being edited, but you cannot edit or sign it because it isn’t your note.
A gray pencil on a session note being edited by someone else in Motivity Clinical.
Gray signature – this could mean one of the following:
the note is in the process of approval
you do not have the right to further approve/reject the note
you have not previously signed, approved, or rejected the note or, if so, you no longer have the right to remove your signature
A gray signature icon on a session note in Motivity Clinical.
Mustard
Mustard signature – this means one of the following:
the note is in the process of approval
you have previously signed/approved/rejected the note and have the right to remove your signature
you do not have the right to further approve/reject the note
A mustard signature icon on a session note in Motivity Clinical.
Blue
blue signature - the note is in the process of approval, and you can approve/reject
A blue signature icon on a session note in Motivity Clinical.
Light Blue
light blue pencil - you can edit or sign the note
A light blue pencil icon on a session note in Motivity Clinical.
Red
red x - the note has been rejected, and you can either edit the note or remove the rejection
A red X on a rejected session note in Motivity Clinical.
Green
green checkmark - the note is approved and you can remove approval and unsign it
A green checkmark on an approved session note in Motivity Clinical.
Last updated 8/23/26 by Alexandra Ahlgren