This article applies to Motivity Clinical. It explains how to set up and collect drawn signatures on session notes.
When signing notes, you have the options to either type, draw or both type and draw a signature. You can indicate which type you want in the "Signatures & Approval Settings" of the note editor. This article will show you how to set up and collect drawn signatures.
You will set your signature type in the "Signatures & Approval Settings" section of the note editor. It is located at the very bottom of the editor page. It is important to note that signatures will not be displayed unless a Signatures element exists in the note editor. You can add one by using +Imported Fields -> Note Fields -> Signatures.
The note editor in Motivity Clinical, where the Signatures element is added to the note.
The Signatures & Approval Settings section of the Motivity Clinical note editor.
Within the "Signatures & Approval Settings", check the "Must draw signature" box under the "When signing note:" section. You will also need to check the "Must draw signature to approve or reject" for each of the approval or statement steps in your note template. (E.g., if you have your workflow set up to require a parent signature after the session, and approval processes for clinical and billing - you will need to check the draw signature box for the parent signature statement, clinical approval, and billing approval steps.)
The Must draw signature setting for an approval or statement step in Motivity Clinical.
To sign a note with a drawn signature, make sure all required fields are completed and click on "Sign". When you click into the signature box, it will bring up a second box.
The signature box in Motivity Clinical, which opens a second box for drawing.
You can use your finger to sign on a touchscreen or draw a signature with a mouse/trackpad while holding down the left mouse button.
A signature being drawn in the Motivity Clinical drawing box.
After drawing your signature, click on "Done".
The drawn signature in Motivity Clinical after clicking Done.
To complete your signature, click "Sign".
The Sign button used to complete the signature in Motivity Clinical.
After you have signed your note using a drawn signature, it will appear at the bottom of the note as seen below with the date and time on the bottom.
The drawn signature at the bottom of a signed note in Motivity Clinical, with the date and time.
Handling Past Notes with Typed Signatures
If you need to obtain drawn signatures for past session notes that were signed with typed signatures, you have two options:
Recreate the Session Notes: Use the updated template to recreate the session notes and sign them with a drawn signature.
Print and Hand-Sign: Print the existing notes and obtain handwritten signatures from the relevant staff members. Please note that there is no bulk re-sign tool available, so each note must be handled individually if recreated.
Cost Implications
There is no additional cost to use drawn signatures instead of typed signatures in Motivity. This feature is included as part of the platform’s functionality.
Last updated 9/22/26 by Alexandra Ahlgren