This article applies to Motivity Practice Management. It explains how to add notes and comments to a claim in Billing, Collections and Denials.
This article is most relevant to billers or those who may be helping their organization with billing
Introduction
In the Billing, Collections, and Denials modules, the Notes/Comments Section at both the Invoice and Date of Service levels serves as a centralized location for users to track and document important updates or communications regarding a claim.
These comments stay with the invoice as it moves through different statuses and modules, ensuring consistent tracking and collaboration among teams.
Prerequisites
To use this feature, access to the Billing or Collections Module must be turned on, as well as the "Comment" permission under:
"Posted Invoices"
The Comment permission under Posted Invoices in Motivity Practice Management.
"Collections Info"
The Comment permission under Collections Info in Motivity Practice Management.
"Denials"
The Comment permission under Denials in Motivity Practice Management.
How to Use
Billing
Adding a comment in the Billing Module can be done through "Posted Invoices"
To navigate there:
Hover over the Motivity icon on top left corner and click on the billing menu
(
) to access this pageThen click the third category on the left called "Posted Invoices"
The Posted Invoices category in the Billing menu of Motivity Practice Management.
From here you can simply open a posted invoice, and click the comment icon on the far right of the screen
The comment icon on an open posted invoice in Motivity Practice Management.
This will open a comment box where you can add any relevant information
The comment box for an invoice in Motivity Practice Management.
It will then show up on any comment box opened for this invoice in Billing or Collections modules.
A comment saved on an invoice in Motivity Practice Management Billing.
Collections
Adding a comment in "Collections" can be done through Collections Module
To navigate there:
Hover over the Motivity icon on top left corner and click on the "Collections"
(
) menuThen click the first category called "Collections"
The Collections category in the Collections module of Motivity Practice Management.
From here you can simply open a posted invoice, and click the comment icon
(
) on the far right of the screen
The comment icon on an invoice in the Motivity Practice Management Collections module.
Denials
Hover over the Motivity icon on top left corner and click on the "Collections"
() menuThen click the first category called "Collections"
The Collections category in Motivity Practice Management, the starting point for Denials.
Then click the second category called "Denials"
From here you can simply open a posted invoice, and click the comment icon
( ) on the far right of the screen
The comment icon on an invoice in the Motivity Practice Management Denials module.
Notes & Tips
In Billing: This section can be used to document the status of a claim that is under review or has not been processed by the payor for a long time.
In Collections: Notes can be added to document any payment-related updates, including communication with the payor about partial or reduced payments.
In Denials: The comments section is ideal for tracking communication with the payor, internal notes on resolving denials, and any updates regarding the resubmission of claims.