Setting Up an Organization
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      3. Setting Up an Organization

      Setting up Libraries

       

      So, how do I set up my Libraries?

      First, it's important you collaborate with your clinical leadership team to organize the libraries. Creating a strategy and process, in the beginning, will allow the libraries to be used most effectively. 

      The following recommendations will allow you to set up libraries in a way that will...

      1) Make it easier for Clinicians to find programs and templates that are needed.

      2) Prevent programs in libraries to become disorganized and unruly (e.g. program duplicates, including Client's PHI, multiple versions of the same program with different names). 

      3) Prevent some users from making unwanted changes to program templates.

       

      The first step might be to examine the way your team currently creates, stores, and revises learner programs. 

      If you have an existing database of programs, how are these programs currently organized? 

      Is this still how you could organize them in the libraries in Motivity? 

      If you don't have a program database, is this something you want to create in Motivity or use Motivity's existing program library to help streamline program writing and creation? 

      Overall Recommendations 

      • Limit the number of libraries you create. The more libraries, the harder it can be to find what you are looking for. 
      • Use labels to help organize your programs in the library but keep in mind that they will most often be used to filter programs in sessions. Learn more about labels and Vocabularies in the next lesson. 
      • Limit the number of people who have permission to edit and add to a specific library. Here is an article on how to limit these permissions to only those assigned to the library. 

       

      Create Libraries based on Function

      Some organizations create libraries based on how they are used. For example

      1. Read Only Library- a group of static programs that can be edited and adapted once assigned to a learner, but are not dynamic inside the library (except maybe to a small group of Clinical Leadership). The purpose of this library is to provide standard program templates across the organization. 

      2. Procedural Templates-  this library contains "program shells". These program shells do not contain goals or specific learning or behavior targets. The program is set up to function a certain way some examples include 

      • Backward Chain Task Analysis
      • ABC Analysis
      • DTT program with Baseline and Teaching phases
      • Errorless Teaching Program with Systematic Prompt Fading
      • Behavior Reduction (Total Duration Target)
      • Teach-Teach-Probe procedure

      3. Workspace Library- a library of programs to share and get feedback from peers.

      4. Libraries based on Service Line or Types of Services- create a library with all programs addressed in a specific service line (e.g. Social Skills Group, Speech, OT, Special Education, CBT Programs). 

       

      Create Libraries based on Domain or Assessment Domains

      Some organizations may choose to create libraries based on certain assessments or assessment domains. Make sure you understand copyright and intellectual property restrictions when using assessment-based programs in Motivity. Motivity does not monitor and give IP advice to our customers. 

      • Adaptive Skills
      • Communication
      • Social Skills
      • Assessment-Based Programs